Exams

You can find more information about examination forms, required equipment and what to do in case of technical problems on the Online Exam page and How do I check in advance that Proctorio is working?

You can find the examination periods of your programme in the academic calendar of your programme.

From 16/10 onwards, you can consult your individual exam schedule (IES).

You can find all courses for which a date will be published during the academic year. Please note: Courses with permanent evaluation are not listed in the IES. You can check the ECTS sheet of a course to see what is expected of you. More info Programme Guide 

Under 'No booked exam' you can find courses that did not receive an exam date yet. The IES always states when more exam dates will be published. If an exam date is known for a course it will appear under the header 'Booked'.

In the calendar of your programme you can find the exam periods. depending on your programme your IES will show exams during certain periods.

Your IES is supplemented on certain dates. The exam schedule shows dates that fall within a certain period at the following times:

• 16/10: from 16/10/2023 to 07/01/2024
• 04/12: from 04/12/2023 to 01/05/2024
• 23/03: from 23/03/2024 to 12/07/2024
• 09/07:  second exam chances from 16/08/2024 to 07/09/2024 (registration before July 4 is mandatory: Registration for the third examination period)

How do you use your IES?

Go to your individual exam schedule (IES). Click open the exam to view the group info, start time, room, and ECTS sheet. Under General Information you will find more information about the exam card.

You can open and print your exam card at the bottom of your IES. You will need the exam card to prove that your registration is in order and you are allowed to take the exam. After the exam, your exam card becomes a proof of participation.

For a calendar overview of the exams and classes scheduled for you, you can click on 'Schedule'. In that schedule, any classes are shown in blue and exams are shown in green.

Do you have more questions? You can send an e-mail to the Planning Department of your campus: 

• planning.aalst@odisee.be
• planning.brussel@odisee.be (Brussel, Schaarbeek en Dilbeek)
• planning.gent@odisee.be
• planning.sintniklaas@odisee.be

Your student card is used to identify yourself during an exam. When you take part in an on-campus exam you always have it with you and you show it to the examiner or supervisor during the exam.

When you take part in an online (oral) exam, the professor will ask you to hold your student card in front of the webcam on your computer. He will compare the picture on your student card with the picture he has of you on his student list.

If you have lost your student card, request a new one as soon as possible via sa@odisee.be. While waiting for your new card, please use another form of identification that contains a picture. (identity card, driver's license,...).

If you have lost your student card, request a new one as soon as possible via sa@odisee.be. While waiting for your new card, please use another form of identification that contains a picture. (identity card, driver's license,...).

From 16/10 onwards, you can consult your individual exam schedule (IES).

You can find all courses for which a date will be published during the academic year. Please note: Courses with permanent evaluation are not listed in the IES. You can check the ECTS sheet of a course to see what is expected of you. More info Programme Guide 

Under 'No booked exam' you can find courses that did not receive an exam date yet. The IES always states when more exam dates will be published. If an exam date is known for a course it will appear under the header 'Booked'.

In the calendar of your programme you can find the exam periods. depending on your programme your IES will show exams during certain periods.

Your IES is supplemented on certain dates. The exam schedule shows dates that fall within a certain period at the following times:

• 16/10: from 16/10/2023 to 07/01/2024
• 04/12: from 04/12/2023 to 01/05/2024
• 23/03: from 23/03/2024 to 12/07/2024
• 09/07:  second exam chances from 16/08/2024 to 07/09/2024 (registration mandatory: Registration for the third examination period)

How do you use your IES?

Go to your individual exam schedule (IES). Click open the exam to view the group info, start time, room, and ECTS sheet. Under General Information you will find more information about the exam card.

You can open and print your exam card at the bottom of your IES. You will need the exam card to prove that your registration is in order and you are allowed to take the exam. After the exam, your exam card becomes a proof of participation.

For a calendar overview of the exams and classes scheduled for you, you can click on 'Schedule'. In that schedule, any classes are shown in blue and exams are shown in green.

Do you have more questions? You can send an e-mail to the Planning Department of your campus: 

• planning.aalst@odisee.be
• planning.brussel@odisee.be (Brussel, Schaarbeek en Dilbeek)
• planning.gent@odisee.be
• planning.sintniklaas@odisee.be

You can print your exam card (individual exam schedule - IER) via

• the My IES (Individual Exam Schedule) tool on the student platform (logging on as a student is required)
• My Admin

The Examination Regulations stipulate a number of requirements that need to be met in order to be  allowed to participate in an exam. In order to participate in an exam, you need to:

• be registered for the concerning course unit
• have paid your tuition fee
• have your identity and participation in the exam checked (student card/exam card)

The Examination Regulations also argue that an exam result is invalid and non-existent if you would participate in an exam even though you did not meet the abovementioned requirements.
Lastly, the Examination Regulations state that if you are able to provide proof of participation in an exam, you are entitled to an exam result.

We monitor two things:

1. Before the exam: are you allowed to take part in a certain exam?
2. After the exam: did you take part in the exam?

The exam card of a certain exam period provides  an overview of the results expected for you in this exam period. In this overview, your personal situation is taken into account:

• Exemptions granted  and course part transfers are not mentioned
• (Parts of) course units that do not allow a resit will only be mentioned in the exam period of the first exam chance.
• An exam, for which an exam change was granted, is only  mentioned in the exam period to which the exam moment was transferred.

A student is, in a certain exam period, only allowed to take part in the exams of (parts of) course units mentioned on the exam card of this exam period.
A lecturer is, in a certain exam period, only allowed to administer the exams of (parts of) course units mentioned on the exam card of this exam period.

Your exam card is used to prove that your took part in an exam. 

• Before the start of every examination period, you print your exam card via www.odisee.be/dashboard > My tools > My IES. If your exam card is incorrect/incomplete or if you are not able to print your exam card, please contact the Student Administrative Services Centre of your campus well before the start of your exam.
  ​
• You need to bring your exam card to each exam on campus:
  • Written exam: you place your exam card at the corner of your desk. If possible, the lecturer or supervisor present verifies whether the exam concerned is listed on your exam card before the start of the exam.
  • Oral exam:  you provide your exam card to the examiner before the start of the exam.
     
• Your exam card is signed or stamped by the examiner or supervisor:
  • Written exam: upon handing in your exam paper;
  • Oral exam: after completing the exam.
    ​
• You need to keep your exam card at least until all results of the exam period concerned are communicated.
   
• When you take part in an online (oral) exam, the professor is responsible for the registration of your exam participation. You are advised however to also note down the date and time of the start and end of your online exam on your exam card so that the professor can later on verify the list of participants at that specific time if needed.

Possible reasons:

• you are not lawfully registered for the degree programme;
• you have not paid the tuition fees (completely) and are not allowed to take part in the exams;
• you forgot your exam card.

Then the examiner will send you the Student Administrative Services Centre before the exam starts.

If the issue was only noticed after you have started the exam, you can continue the exam. Immediately after handing in your exam paper you need to contact the Student Administrative Services Centre, where will be investigated whether the lecturer may correct the exam or if the exam is invalid.

Possible reasons:

• you are not lawfully registered for the course unit;
• you have a (partial) exemption, course part transfer, exam change, exam deferral… for (a part of) the course unit;
• you have not correctly completed the juridical procedure to renounce a course part transfer or to pass a degree programme without applying tolerance.

Then the examiner will send you the Student Administrative Services Centre before the exam starts.

If the issue was only noticed after you have started the exam, you can continue the exam. Immediately after handing in your exam paper you need to contact the Student Administrative Services Centre, where will be investigated whether the lecturer may correct the exam or if the exam is void.

The results will be published gradually and in random order between the hours you can find below. You will receive an e-mail on your student e-mail account with a link to your study progress file where you can check your results.
To avoid an overloaded system, we kindly ask you to wait for the e-mail that confirms that your results are published.

You can find the dates for the announcement of the results here.

While waiting to receive your final diploma, you can already apply or register at an educational institution with your provisional certificate.
You can request your provisional certificate via the self-service application as soon as your results are visible in your study progress file.

From the month of December following the academic year of graduation, most clusters organise graduation ceremonies. The students who graduated in the previous academic year are personally invited for this. If no ceremony is planned or if you cannot collect your diploma at the ceremony, your diploma is sent by registered mail to your address in January. In the examination period before you can graduate, you will receive an e-mail with a personal link to check your address so that your diploma will be sent to the correct address. 

More information can be found on https://www.odisee.be/en/study-certificates-and-attestations.

The code GR indicates that the results of a specific course are not available yet and we expect to receive them later.

You do NOT need to register for this course unit for the September examination period, even if you think you obtained a fail grade. As soon as your result is available, we will do the necessary to register you for a second exam opportunity, should this prove necessary.

If you decide to take up a second examination opportunity for a fail mark that you obtained in a previous examination period of this academic year, you keep your previous result if it is higher than the result you obtained in the September examination period (Please note this only applies to overall results within one academic year, not to partial results). We therefore want to encourage you to take your second examination opportunity. Moreover, your learning account will be returned if you pass the course unit.

Feedback session with your lecturer:
It will be communicated by your study programme how and when the feedback sessions of your examinations take place.

Feedback session with your learning path coach:
If you would like to discuss your overall results and study progress, you can contact your learning path coach.

For advice on using tolerance credit you can contact your learning path coach

We advise you to only take a decision on applying tolerance when you have an overview of all your results of the whole academic year.

You have 15 calendar days, starting from the day on which the exam results are announced, to register tolerances in your study progress file, via the tab ‘Tolerances’.

Please note, if you decide to apply tolerances at this time: an applied tolerance is final and cannot be undone.

If you wish to take part in the third examination period (August-September), you need to register by July  4th at the latest for every course for which you wish to take an exam or for which you want to be graded (i.e. internship, courses with permanent evaluation).

Registration is required. Without registration you will not be able to get results, see any dates in your exam schedule and you will not receive a valid exam card.

How can you register?

As soon as your June exam results are published in your study progress file (www.odisee.be/en/my-admin > My study progress), you can indicate the courses you want to retake in the third examination period through the tab ‘3rd examination period’ in your results.

If you complete your registration in time, you can consult your individual exam schedule (IES) and exam card from 9 July: www.odisee.be/en/my-admin > My Individual Examination Schedule (IES). Only courses with exams are visible in your IES.  

Important: your exam card can still change depending on the tolerances you may apply.

Have you missed the deadline?

After the deadline the online registration request form will be available here. As soon as your request has been processed you will be able to consult your individual exam schedule (IES). You need to check this yourself; you will not receive a confirmation e-mail.

The requests will be processed as soon as possible. Take the closing period into account; from 11/07 to 15/08.

Good luck with your exams!

When can I reregister?

• If you obtained all your credits after the June examination period or you used tolerances so that you don't have to take any more course units this academic year, you will receive an invitation by e-mail to reregister for next academic year a few days after the announcement of your results.
• If you take a 2nd examination opportunity in the third examination period (August/September), you will only receive an invitation to reregister after your results from the third examination period have been announced.

How to reregister?

After you have received your invitation e-mail, you can register via:

• the tool My re-registration on the student platform (logging in as a student is required)
• My  Admin

What happens after reregistration?

After your reregistration you will receive a certificate of enrolment in your Odisee mailbox and an account statement for the fixed costs of your enrolment. If you are a non-scolarship student, you will receive a second account statement after the approval of your individual study programme (ISP) with the remaining amount (based on the actual number of credits taken).

More information about welcome days, the start of the academic year, ordering study materials, registering your individual study programme (ISP), ... You can find more information on odisee.be > Studying@Odisee > Ready for take off > A smooth start.

Here you will find information about what to do if problems arise with regard to your exams, and who to contact.